At Stillfront, we are passionate about building a thriving, dynamic, and engaging workplace. Our team is at the heart of our success, and we believe that a well-managed and welcoming office environment is key to fostering collaboration, creativity, and productivity.

We are looking for an Office Experience Manager to be the driving force behind our office operations and workplace culture. This role is perfect for someone who is passionate about service and people, and loves creating an exceptional workplace experience.

ABOUT THE  ROLE

As an Office Experience Manager, you will oversee daily office operations, ensuring our workspace is efficient, welcoming, and inspiring. From administrative support to event planning, vendor management, and workplace well-being, you’ll play a key role in shaping our office culture and ensuring that everything runs smoothly. If you love solving problems, making people’s lives easier, and bringing energy to the workplace, this is the perfect role for you!

YOUR MISSION

• Office Operations: Ensure the office runs smoothly, handling day-to-day operations, troubleshooting issues, and maintaining a well-organized environment.

• Workplace Experience & Culture: Create a welcoming, positive, and engaging office atmosphere that enhances collaboration and employee experience.

• Facilities & Resource Management: Oversee office maintenance, supplies, and equipment while coordinating with vendors and service providers to ensure high-quality services.

• Budget & Expense Management: Track and manage office-related expenses to ensure cost-effective operations.

• Office & Financial Administration: Oversee office-wide administrative functions, including scheduling, correspondence, conference and meeting coordination, sustainability reporting, and financial administration. Act as a key support resource for staff and leadership, ensuring seamless operations.

• Vendor & Service Coordination: Build and maintain strong relationships with external providers, ensuring top-tier service delivery.

• Event Planning & Engagement Initiatives: Organize office events, team activities, and other initiatives to enhance company culture and employee engagement.

• Health & Safety Oversight: Ensure the office is compliant with health and safety standards while fostering a comfortable and productive workspace.

YOUR BACKSTORY

• Passionate about people & service: You genuinely care about creating a great workplace experience and go the extra mile to support your colleagues.

• Proactive & hands-on: You’re a natural problem-solver who takes initiative and finds solutions before issues arise.

• Highly organized & detail-oriented: You thrive in keeping things running smoothly, whether it’s managing resources, budgets, or events.

• Great communicator & relationship builder: You enjoy engaging with people at all levels and have excellent communication skills in English and Swedish.

• Energetic & positive: You bring a vibrant energy to the office, making it a place where people love to work.